Executive Secretary – SEPB-UB-2425.035 – Pedagogical Services – Homeschooling
Position Description
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Posting: SEPB-UB-2425.035
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Closing Date: October 21, 2024
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Place of Work:
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2105, rue Guy, Deux-Montagnes, QC J7R 1W6
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Status of Position:
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Regular Full-Time 35 hours/week
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Salary Scale:
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$24.56 $ à $28.33 hourly rate
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Schedule:
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Monday to Friday: 8:00 a.m. – 16:00 p.m.
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Immediate Superior:
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The School Principal
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NATURE OF THE WORK
In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in performing, in a relatively autonomous manner, secretarial duties of a complex nature for one or more persons. In addition, as the executive secretary you will be required to:
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Respond to information requests concerning the follow-up of files and meetings, policies, regulations or other subjects related to the duties performed and, if necessary, issue reminders;
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Forward the pertinent documentation; handle the mail as well as find, gather and compile pertinent information; within the limits of your duties, prepare a draft response, forward it to the person concerned and ensure the follow-up; prepare a summary of complicated problems and issues before forwarding them to the person concerned.
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Greet visitors to their administrative unit, provide any information within his or her competence or refer them to the persons concerned; as instructed, keep the agenda of the person or persons for whom he or she works.
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Organize meetings, convenes participants and prepares the necessary files; as instructed, he or she prepares a draft agenda of the subjects received and, if necessary, attends meetings and prepares a draft of the minutes or reports.
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Draft memorandums or bulletins from brief notes and work with others to set up a filing system; archive the documents in his or her sector according to the policy in effect.
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Use a computer and the necessary software to perform duties related to word processing, database entry, spreadsheets and in-house programs; carry out research on the Internet and follow up on electronic mail messages. May be required to help, on occasion, colleagues with the common software and programs used.
REQUIREMENTS AND QUALIFICATIONS
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Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority;
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Four (4) years of pertinent experience.
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Have a basic knowledge of office automation;
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Excellent sense of priorities, document management skills, Sense of responsibility and customer service;
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Have the ability to be self-motivated, work independently and work as a member of a team.
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The candidate must pass a skills test related to Word, Excel as well as pass an English and French language test with a passing grade of 60%.
To view the job description as outlined in the classification plan, https://cpn.gouv.qc.ca.